Advantages of a retreat planning service

Advantages of a retreat planning service

It’s not easy to organize a retreat, a coaching trip or a mindfullness holiday together with like-minded people. sun & soul offers a full retreat planning service and organizes your retreat 100% to acording to your wishes.

What are the advantages of using the services of a tour operator specializing in retreat travel? We answer this question in this post.

#1 Stress reduction

Planning a retreat is not done in a matter of hours. Alone the search for a suitable accommodation, inquiries about prices and availability as well as finding out which services are included in the respective prices, is associated with a time-consuming search, dozens of inquiries and a great deal of time.

But Without this first step, it can not be started with the planning of the other components of the retreat, the coaching trip, work or seminar week. Because these depend directly on the accommodation in which the trip takes place and which services are already included.

The great work starts only afterwards. Available excursions must be researched and checked for their suitability for the retreat theme, availability requested, prices negotiated and payment terms discussed.

All this is associated with stress.

A professional retreat planning service solves this problem. After making contact, the wishes and requirements are discussed and the tour operator, who plans and organizes the week, assembles a suitable complete package in which all desired services are offered and bundled.

#2 Access to a network

Who offers the best trips? With whom can I book massages for the participants? Which restaurant is recommended and how do my participants even get from the airport to the accommodation?

These are just a few of the questions that arise as part of the planning and organization of the retreat. In order to be able to offer an all-round successful retreat, in which the elements are coordinated and all gears mesh precisely with one another, therefore, access to a network is necessary.

A professional Retreat Planning Service has this network. Especially if the provider specializes in one or a few regions and thus ensures that he knows well the area and the partners he works with.

Such a network is essential to organize a successful retreat. The coach does not usually have such a local network.

Retreat planning service from sun & soul

Our Retreat Planning Service helps Retreat leaders and coaches create transformational retreats for their clients.

Our all-inclusive service is for coaches who want to offer a retreat or coaching week that are geared to the needs of the participants and therefore want to put their energy into the management of the retreat rather than planning it.

We are the only tour operator that has fully specialized in the planning and organization of retreats in the Algarve in Portugal. Through this clear focus, we know the best spots, the most beautiful excursions, the best masseurs, etc. Our network will benefit the participants of the retreat and ensure that your retreat with the help of sun & soul is just the enriching experience that it should be.

Whether you are new to retreat management or already an old hand. Planning a trip is time consuming and takes a lot of effort and energy. We free you from this task. From accommodation, to food, to organizing excursions, spa treatments, shuttle services, etc., as well as the provision of insurance and the required material. sun & soul covers all these aspects. The complete package organized by us is not more expensive than the retreat would have been if you had painstakingly compiled and booked all the elements yourself. Because you do not pay more for the components of your retreat than you would otherwise pay, if you would do all the work by yourself.

This allows you to focus on your skills and core competencies and to concentrate fully on the participants, rather than worrying about the logistical and administrative details.

We use private villas to make your Mindfullness trip just that … Mindfull. There is no one who disturbs and distracts you. Each retreat is 100% planned according to your wishes and requirements. From accomodation, over catering, excursions, shuttles and material, as well as all other requested elements. It will all be organized by sun & soul and sun & soul is your contact before, during and after the retreat.

Our retreats are:

    • individual
    • insured
    • free of charge *
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*Free of charge means you will not pay more for a retreat planned by sun & soul than you would pay for the same retreat if you organized and booked everything yourself. Additional benefits, such as providing legal coverage by providing required insurance for retreat leaders and coaches, providing free materials and paying a carbon tax for participants’ arrival and departure, are additional benefits that only sun & soul offers to retreat leaders.
 
Why do everything alone?
 
We’re here to help you plan and organize the perfect retreat, creating real value for you and your participants.
 
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We look forward to your message.

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#3 Save time

Planning a retreat or a workout follows a strict schedule. The period in which the journey is to take place is already fixed. For the application and marketing of the retreat you have to plan several weeks or even months. It is therefore essential and absolutely necessary that the planning be carried out without significant time losses and detours.

A professional service provider who will take care of the planning and organization of the seminar will save you precious time. This gives you more time to advertise the retreat or reduce the entire time from the beginning of the planning to the completion of the retreat.

So you can still lead a retreat “spontaneously”, even if it would normally be too later already.

#4 Save money

Before and after the retreat, there are many small gears that need to mesh. This requires a well-functioning communication between the individual service providers.

Does the shuttle arrive at the scheduled time at the scheduled time and will the workshop be held there? Are the gluten-free dishes prepared in the ordered quantity? Was the accommodation thinking about providing the cot and baby chair?

It is extremely cumbersome to carry out this communication and managing the entire logistics parallel to the care of the participants. Even small problems then regularly ensure that you as a coach have your head is not free to take care of your participants with full energy.

A good Retreat Planning Service will not only take care of you and your participants prior to the retreat, but will also provide you with quick and competent solutions during the retreat.

The tour operator for retreats is your only contact for everything and ensures without stress for you, that all wheels perfectly mesh.

Misunderstandings, unreliability and occasional language difficulties are a thing of the past.

#5 One contact for everything

Before, during and after the retreat, there are many small gears that need to mesh. This requires a well-functioning communication between the individual service providers.

Does the shuttle arrive at the scheduled time at the defined place and will the workshop be held there? Are the gluten-free dishes prepared in the ordered quantity? Did the accomodation rember to provide the cot and baby chair?

It is extremely cumbersome to carry out this communication and managing the entire logistics parallel to the care of the participants. Even small problems then regularly result in the problem, that you as coach do not have your head free take care of your participants with full energy.

A good Retreat Planning Service will not only take care of you and your participants prior to the retreat, but will also provide you with quick and competent solutions during the retreat.

The tour operator for retreats is your only contact for everything and ensures, that all wheels perfectly mesh, without stress for you.

Misunderstandings, unreliability and occasional language difficulties are a thing of the past.

#6 Concentration on the participants

You, as head of your retreat, are expert in your topic. You want to teach your participants, help them, and give them important advices. That’s why the guests have booked the retreat with you. They value you as a coach and want to be optimally accompanied by you.

Your core competence lies in coaching, it is not in the organization of excursions, catering and additional services. That’s why you owe it to your attendees to focus on the reasons, why they participate in your retreat.

As a coach you have to concentrate fully on your participants.

It is absolutely advisable that you outsource everything else to a professional retreat planning service. This is the only way to ensure that your participants receive the full attention they expect from you, and that your reputation as an outstanding retreat leader is consolidated.

Satisfied participants keep coming back. They will positively tell their friends about the retreat, and will gradually provide you with more bookings and regularly filled retreats.

For this reason, you should not try to organize your retreat without professional support.

#7 Insurance cover

As the organizer of a retreat you need the legally required insurance. These insurance policies are not covered by your professional liability insurance.

In addition to this you need mandatory liability insurance for tour operators and a customer money insurance. If you plan and organize a retreat yourself and in your own name, you can not avoid these insurances. A Retreat Planning Service is registered as a tour operator. As such, the statutory insurance cover must be available *. This frees you from the task of taking out further insurance.

* Caution: There are also some black sheep. Not every service provider that offers you the planning and organization of your retreat adheres to the law. Therefore always check with which company the tour operator has signed a contract for the above mentioned insurances. This insurance must be available to the provider BEFORE he offers you his service.

#8 Earn more money

At the end of the day, everyone has to pay their bills. So it makes totally sense that you also set up your retreat to get a fair compensation for your performance.

As described above, using a professional retreat planning service will save you a lot of time, get a lot of benefits cheaper than booking yourself, and above all, you can focus more on your participants.

All this means that your retreats are booked regularly and the satisfaction of your participants increases. In the end, this will allow you to generate a steady income from your retreats. This would be much more difficult to achieve in this form and size if there were no separation between logistical / administrative and professional tasks in the preparation and implementation of the retreat.

Summay

In this post, we’ve shown you the benefits of not planning your retreat alone, but in collaboration with a retreat tour operator like sun & soul.
 
The main advantages are
  • Stress reduction (less work with research, negotiation, pay etc.)
  • Access to a network (a large selection of suitable service providers for your retreat)
  • Save time (less time for planning)
  • Save money (many elements cheaper, than with your own planning. The service of sun & soul is free of charge for you or cost-neutral)
  • One contact person for everything (a contact who is responsible for all elements of the retreat and coordinates them)
  • Concentration on your participants (more time for the participants and thus a better and more intense experience for your guests)
  • Insurance cover (the statutory insurance does not have to be provided by the coach)
  • Earning More (Overall, the retreat will be smoother and more stress-free, resulting in more regular participants and higher, predictable earnings

We can really recommend to every retreat leader not to do it all by himself. Rely on the services of a Retrea planning service of your choice. Your guests will thank you and you will be amazed by the benefits once you experience them.

 

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